The following regulations or by-laws of the International Association of Schools and Institutes of Administration (hereafter referred to as the Association) are adopted pursuant to the Statute of the International Institute of Administrative Sciences establishing the Association.
Regulation 1. FUNCTIONS
To carry out the Association's purposes stated in its authorizing statute, IASIA will :
a. Collect and exchange information on new approaches and methods of education and training, and in the substantive fields with which its member institutions are concerned.
b. Encourage, sponsor, and conduct research, and engage in other projects to develop the theoretical and practical knowledge and methods of application required both for instructional purposes and operational use in planning and administration of public policies, services, and enterprises.
c. Establish working and task groups for the purpose of investigating specific subjects and problems of wide interest and importance to member institutions.
d. Disseminate and encourage the utilization of knowledge and practices developed by its members or through co-operative efforts.
e. Convene or sponsor meetings of its members and others concerned with its purposes and engage in such other compatible activities as may be required to discharge its purposes as its Board of Management may determine.
Regulation 2. OFFICE OF THE PRESIDENT
a. The President shall be elected by the Board of Management for a term of three-years as provided hereafter.
b. The President shall serve from the close of the Conference during which he/she is elected by the IASIA Board of Management until the close of the Conference three years later.
c. The President shall not be eligible for immediate re-election.
d. In the event of the inability or failure of the President to discharge the functions of the office, the Board of Management shall elect one of the vice presidents to serve as President for the remainder of the term. A person so elected as part term President shall be eligible for renomination and election as President for a further term of three years.
e. The President shall be responsible for leadership and general direction of the affairs of the Association and shall generally discharge the functions of a chief executive officer subject to the overall collective authority of the Board of Management.
f. The President shall appoint, subject to the approval of the incoming Board of Management, a vice-president for each region from among the corporate members in the region. If the number, diversity, and language of institutions in a region warrant, additional vice-presidents may be similarly appointed. The President and the Regional Vice Presidents constitute the Steering Committee.
g. The President may appoint up to three Vice Presidents with special functions.
Regulation 3. THE BOARD OF MANAGEMENT
There shall be a Board of Management of the Association which shall act in the capacity of a board of directors.
a. The Board of Management shall consist of the following :
1.The President of the Association
2.The Immediate Past President
3.The Regional Vice Presidents
4.The Vice Presidents for Special Functions.
5.Twenty-five members elected by a majority of qualified representatives of paid-up corporate members present and voting at a General Meeting of members of the Association.
i - A qualified representative is the person authorized by his or her institution to represent that paid-up corporate member institution officially in conducting the business of the Association.
ii - The members in this category shall have been nominated on a regional basis by corporate member institutions or by regional vice presidents in each region to the Standing Committee on Nominations and Elections, which committee shall refer all names of those nominated, together with its recommendations, to the General Meeting.
iii - The number of positions to be filled in each region shall reflect the number of institutional members in the region, but no region may have less than one elected member nor more than five.
iv - The Executive Secretary shall call for nominations at least ninety days prior to the General Meeting at which the election is to take place. In the event that there are insufficient nominations to fill all vacancies for each region, nominations may be taken from the floor during the General Meeting to complete the list of candidates.
v - Voting shall be by secret ballot.
6. Not more than five co-opted members appointed by the President with the approval of the Board of Management, who shall be either :
i - heads or representatives of institutional members not already represented on the Board in any other capacity; or
ii - individual members.
7. The President and the Director General of the International Institute of Administrative Sciences may attend any meeting of the IASIA Board of Management in an ex officio capacity.
b. Elected and appointed members of the Board of Management shall serve for terms co-terminus with that of the President.
c. Election of Board of Management members shall normally take place at the General Meeting of the Association at the Conference held in conjunction with the IIAS Congresses. However, vacancies may be filled for the duration of unexpired terms at any general meeting, or by mail ballot, provided nominations have been called for at least ninety days prior to that meeting.
d. Proxies may be exercised for Board members unable to attend Board meetings, provided written authorization shall have been received by the President at least thirty days prior to the meeting at which they are to be exercised. General proxies covering more than one meeting shall not be accepted.
e. The Board of Management conducts its business through a steering committee, special committees, formal meetings and through written communications.
f. At each conference of the Association, the Board of Management shall be convened to review the administration, work, and finances of the Association and to take such action as may be required under the Statute and Regulations.
g. Eleven members shall constitute a quorum at any full meeting of the Board.
h. Decisions shall be taken by a simple majority of members present and voting at any meeting, or by those responding to mailed ballots, provided in the latter case that a minimum of eleven responses have been received.
Regulation 4. ANNUAL GENERAL MEETING
A General Meeting of the Association is convened in association with the Annual Conference. Special General Meetings may, if necessary, be convened.
Regulation 5. STANDING COMMITTEE ON NOMINATIONS AND ELECTIONS
There shall be a Standing Committee on Nominations and Elections which will consist of the President as Chairperson, the immediate Past President of the Association and the Regional Vice-Presidents.
a. In respect of the election of a President, the Standing Committee shall initiate a search for the most capable person or persons active in the association who have sufficient status and support services to enable them to provide sustained leadership and direction. The Board shall elect the President by secret ballot. Where a member of the Standing Committee on Nominations and Elections is a candidate for the Presidency, he/she shall not attend discussions on this matter or participate in the ballot.
b. In respect of the election of members of the Board of Management,
1. The Nominations and Elections Committee shall determine the quota to be elected from each region;
2. The regions, for purposes of appointment and election of representatives shall be : Africa, Asia, Australasia and the South Pacific, Europe, Latin America and the Caribbean, the Middle East, and North America;
3. In recommending nominees for election to the Board of Management, the Committee shall give special attention to individual's interest in and contribution to the Association, and the advice of regional organizations shall be solicited where appropriate.
Regulation 6. EXECUTIVE SECRETARY
The Association's Executive Secretary shall assist the President and Board in carrying out the Association's functions and work programme. The Executive Secretary shall insofar as time and resources permit :
a. Administer the processes involved in institutional maintenance, coverage of membership fees, control of records and official roster.
b. Organize the Association's communications system, distribute circulars, invitations, and reports, and develop networks for promotion of the Association's objectives.
c. Assist the President in enlisting new members, preparation of circulars, and other initiatives.
d. Maintain records of all IASIA income received and expenditure incurred. Approve all charges to IASIA for services rendered by IIAS's Permanent Services, and assist in preparing the Association's budget and financial reports.
e. Assist Association officers and groups in the conduct of functions listed under Regulation 1 as may be requested.
f. Carry out such other duties as the President and Board of Management may direct.
Regulation 7. MEMBERSHIP FEES
a. The Board of Management shall set the amount of the membership fee in Belgian francs each year.
b. Members who are more than three years in arrears shall be removed from the membership list.
Regulation 8. AMENDMENTS
These regulations may be amended by a two-thirds vote of members present at a duly called meeting of the Board of Management, provided that the proposed amendments have been circulated to all IASIA members at least 30 days in advance of the meeting to provide them with an opportunity of reacting.
Regulation 9. EFFECTIVE DATE
These regulations are effective upon adoption by the Board of Management.